ShopOS
SHOP FLOOR OSWHERE SERIOUS SHOPS RUN THEIR BAYS.ELITE STANDARDS FOR INDEPENDENT SHOPS.
Restomods · 4x4 & Overland · Fleet Upfitting · Specialty Repair · Custom Fab · Race Prep
Built for independent shops that refuse to bleed unbilled custom hours. Phase 1 is live today: 1-link estimate intake with instant 17-digit VIN decoding. Phase 2 floor operations are in active development.
Put your custom link (gridpass.app/shopos/[your-shop]) in your Instagram, Facebook, or Google bio. Instant 17-digit NHTSA VIN decoding auto-pulls vehicle Year, Make, and Model. Delivers full project specs directly to your phone and email with zero phone tag.
We are actively building the rest of the shop floor tools with partner shops: Digital Work Order Board (drag-and-drop bay staging), In-Bay Dirty-Screen Tablet Punch Clocks, Parts Staging Radar, and 1-Tap Customer SMS Approvals.
Floor Management Engine
The tools below represent the complete floor operations engine being built for partner shops. While our Phase 1 estimate intake page is live today, these floor modules (in-bay tablet punch clocks, job travelers, and parts staging radar) are actively being developed for rollout.
The Single-Sheet 3-Pack Job Traveler
Printed for the Lift Upright, Rolling Parts Bin & Whiteboard
Real custom fab and upfitting shops run on steel, grease, and muscle memory. 1 sheet generated at intake and printed in 3 strategic copies: 1 taped to the 2-post lift upright for eye-level task sequence and torque specs, 1 taped to the rolling parts cart holding staged PO hardware, and 1 pinned to the shop dry-erase whiteboard for visual board status. Mobile camera scan jumps straight to live digital ROs in 1 second.
? View Telemetry Spec ?
Taped to Lift #03 Upright · Eye-level task checklist & torque specs · Scannable Tech QR
Taped to Parts Bin Cart #14 · Staged PO #4482 brackets & hardware · Zero missing parts
Pinned to Office Dry-Erase Board · Tactile shop floor status at a single glance
Phone camera scan jumps straight to live digital RO (/b/[shop]/ro/[id])
Zero tablet fumbling with greasy gloves. Physical paper carries the work on the floor, while scannable QR codes keep the digital RO perfectly synced.
In-Bay Dirty-Screen Tablet Punch Clocks
Catching 100% of real custom fab wrench hours on cheap shop tablets
Mount a $90 Android tablet or Fire HD at every lift or welding cart. Technicians clock in and out with 1 tap using greasy fingers or welding gloves. Tracks exact task-level fab, wiring, suspension mockup, and assembly wrench minutes in real-time so custom labor never leaks.
? View Telemetry Spec ?
1993 Defender 110: TIG Rear Shock Towers · Dave R. · 02:45 Wrench Time
Paused Tower Fab · Switched to Task 04: Dual Battery Harness Mockup
7.8 Billable Hours Logged Today vs 6.5 Quoted Baseline · 100% captured
High-contrast large touch targets built for cheap shop tablets & greasy gloves
Stops custom fab labor bleeding immediately. You get paid for every actual wrench hour spent cutting, fitting, and troubleshooting.
Automated Watchdog & Ghost-Clock Alerts
Catches 12+ hour forgotten punch-outs and stagnant lifts automatically
Continuous floor telemetry watchdog monitors active shifts. Automatically flags 12+ hour ghost punches ("Did Dave forget to clock out?"), detects technicians in the building with zero active RO wrench punches, and spots builds sitting idle on lifts.
? View Telemetry Spec ?
Dave R. flagged: 13h 24m continuous punch · "Did Dave forget to clock out?" · Alert dispatched
Marcus V. in building 55 min with 0 RO wrench time · Notification sent to Foreman
Bay 2 Lift: 1993 Defender 110 idle 4.2h · 0 Wrench Punches Today
Shop-floor telemetry & wrench stats provided · Zero payroll/tax compliance liability
Stops payroll leaks before Friday and catches idle bays before they destroy weekly gross margin.
Parts Staging Radar
Bins, shelves, and carts tracked before a vehicle hits the lift
Nothing destroys shop revenue faster than a torn-apart truck clogging a 2-post lift for 3 weeks waiting on backordered heim joints. Check in parts by bin, shelf, and rolling cart—guaranteeing 100% of critical components are staged before teardown ever begins.
? View Telemetry Spec ?
Cart #08: 4-Link Suspension, Heim Joints & Grade 8 Hardware verified
100% Critical Parts Staged · Bay 3 Lift clear to begin suspension teardown
PO #4491 Custom Radius Arms ETA 2 Days · Staged in North Yard #12 (Not on Lift)
0 Lifts clogged waiting on routine supplier backorders
Tear-downs only happen when all parts are staged in the rolling cart. Open bays stay productive and trucks roll out on schedule.
Customer Build Links
High-res milestone photo feed that cuts customer check-in calls by 80%
Send clients a private, live build link. As technicians snap progress photos of cage welds, harness routing, and custom brackets, the customer sees high-res updates directly on their phone. Eliminates the frantic "Is my car done yet?" Friday phone calls.
? View Telemetry Spec ?
gridpass.app/b/apex-fab/build/c-10-restomod (1-tap SMS link to vehicle owner)
4 High-res photos: Ceramic headers installed & TIG welds inspected
Friday 3 PM status inquiries reduced by 80%+ across all active jobs
Build photos automatically bind to vehicle's permanent GridPass (/v/)
Customers love the transparency, service writers save 10+ hours a week in phone updates, and your shop builds an undeniable public portfolio.
Founder Pedigree & The Unfair Advantage
Most shop management software was built by corporate MBAs who've never pulled an engine, built a wire harness, or managed a prototype build. ShopOS was engineered from the floor of championship motorsport operations.
"Most shop management software was built by corporate MBAs who've never pulled an engine or managed a prototype build. ShopOS was engineered from the floor of championship motorsport operations. I managed Bob Davidson's racing operations to win the 25 Hours of Thunderhill overall, pulled live telemetry trackside for Honda HRC in IndyCar, and directed custom Land Rover Defender builds on physical shop floors. ShopOS fixes the exact labor leaks and floor friction that traditional software ignores."
Monarch Defender & SAE Group
Shop Manager directing day-to-day bay operations, custom Land Rover Defender builds in Grayslake, and commercial municipal fleet upfitting in McHenry.
Davidson Racing (25hr Thunderhill Winner)
6+ years as Team Manager and Electronics Engineer managing Bob Davidson's racing operations, MoTeC data/wiring, and prototype sports car fleet to the 25 Hours of Thunderhill overall victory.
Stephen Cameron Racing (SRO World Challenge)
Managed live telemetry, race strategy, and paddock wiring for BMW M4 GT4 competition in SRO World Challenge—working directly with drivers, mechanics, and team owners.
Honda Racing Corporation (HRC IndyCar)
Trackside engineer managing live telemetry streams from 100+ engine sensors and diagnosing high-pressure communications faults on the NTT IndyCar Series starting grid.
Virtual Chief of Operations & Advisory Retainer
For established shop owners who want direct founder guidance: PJ Losey operates as your Virtual Chief of Operations, auditing quotes, staging parts flow, and reviewing floor telemetry exceptions directly with your GM.
Virtual Chief of Operations
Ongoing operational leadership and active watchdog telemetry for custom fab, upfitting, and restomod shops. 100% remote operations management with software-driven watchdog telemetry.
- ✓100% remote operational oversight + real-time watchdog anomaly detection
- ✓Automated ghost-clock watchdog: flags 12+ hour ghost punches & unpunched shifts
- ✓Automated floor utilization audits & instant anomaly detection dispatched to your GM
- ✓As-needed 1-on-1 GM operational strategy sessions: quoting discipline & parts flow staging
- ✓Technician vetting & talent sourcing advisory (advisory support, no empty staffing promises)
- ✓Clear operational boundary: provides shop-floor telemetry and wrench-time stats, not payroll liability
- ✓Complete ShopOS software platform included (unlimited bays, techs & printable job travelers)
- ✓Direct founder phone and text advisory with PJ Losey
Intensive Floor Overhaul
Targeted operational turnaround for shops leaking significant labor, experiencing high comeback rates, or scaling bay capacity.
- ✓Everything in the Active Retainer ($2,500/mo) tier included
- ✓Deep floor overhaul: redesigning parts staging, 3-pack job traveler rollout & bay flow
- ✓Complete labor quoting restructuring to stop unbilled custom fab leakage
- ✓Shop Staffing & Technician Vetting Advisory (talent sourcing assistance, no empty staffing promises)
- ✓Technician compensation alignment & efficiency incentives
- ✓Priority direct founder advisory line with PJ Losey
PJ Losey operates strictly in a 100% remote fractional operations management and advisory role—focusing on software-driven watchdog telemetry, quoting calibration, parts flow discipline, and technician vetting advisory without physical service overhead.
The Single-Sheet Printable Job Traveler
Real custom fab and upfitting shops run on steel, grease, and muscle memory. Forcing a technician with welding gloves or greasy hands to navigate an iPad for every routine step slows down production. ShopOS generates a high-density, single-sheet printable job card / traveler—printed in 3 physical copies across the shop to bridge physical floor execution with live digital telemetry.
Dynamic high-contrast QR code linking straight to the live digital RO (/b/[shop]/ro/[id]). Mechanics scan with their phone camera in 1 second to view wiring schematics, upload progress photos, or flag parts blockers.
Permanently stamped header with full 17-digit VIN, scannable barcode, customer name, vehicle year/make/model, lot parking spot, and shop arrival date—zero manual re-entry errors.
Itemized task checklist with quoted wrench hours, assigned fabricator, torque specifications, and staged parts bin/cart locations for instant floor verification.
The 3-Pack Physical Floor Workflow: 3 Strategic Print Targets
3 Copies · 1 Seamless FlowTaped to 2-Post Lift Upright
Taped at eye level right on the lift post. The technician glances at the physical sheet to check task sequence, torque numbers, and wire routing without walking to a computer terminal. A quick phone scan of the QR code opens the digital RO instantly to log progress photos or flag missing brackets.
Taped to Rolling Job Cart / Parts Bin
Travels directly with the physical parts. Taped onto the rolling cart holding boxed suspension kits, wiring harnesses, laser-cut gussets, and hardware bins. Parts runners and techs know exactly which truck the components belong to, preventing misplaced hardware across the shop floor.
Pinned to Dry-Erase Whiteboard
Pinned directly to the shop’s traditional dry-erase whiteboard for owners, service writers, and foremen who want tactile, physical board visibility across all active bays. Glance through the shop window and see active builds at a glance without squinting at laptop screens or switching tabs.
Built From Real Upfitting & Fab Floors · The Full Operational Engine
Engineered and battle-tested on active commercial upfitting and custom fabrication floors. Not an abstract CRM—this is the physical software engine that orchestrates your bays, yard, technicians, and quality sign-offs.
Shop Floor TV Monitor (The Big Screen)
Wall-mounted shop display showing real-time bay status, what's ready for QC, vehicle parking spot in the yard, days on lot, and active bottlenecks.
- ✓High-visibility TV kiosk mode built for 65"+ wall monitors with zero mouse or keyboard needed
- ✓Instant color-coded bay status: active jobs, QC kickbacks, parts holds, and open bays
- ✓Live floor-to-office sync: service writers watch bay progress without walking the shop floor
⚡ View Telemetry Spec ▾
2024 Ford F-550 Service Body · Tech: Dave R. · 4.2h logged
1993 Defender 110 · Waiting on Heim Joint · Yard: North #08 · 19 Days
Custom DOM Tube Cage & 4-Link · Tech: Marcus V. · 95% Complete
Next Staged: 2023 Ram 3500 Flatbed Upfit · Staged in Bay
Eliminates shouting across the shop. Techs and managers look up at the screen from anywhere on the floor and immediately know what moves next.
The Single-Sheet Printable Job Traveler
High-density single-sheet job traveler printed in 3 physical copies for the lift, parts cart, and office dry-erase board—bridging physical shop floors to live digital ROs with scannable QR codes.
- ✓Scannable QR code linking straight to live digital RO for instant mobile photo logging and wrench punches
- ✓Fixed vehicle specs permanently printed: VIN, barcode, customer name, make/model/year, arrival date
- ✓The 3-Pack Physical Print Workflow: 1 taped to 2-post lift, 1 taped to rolling parts cart, 1 pinned to whiteboard
⚡ View Telemetry Spec ▾
Taped to Lift #03 Upright · Eye-level task checklist & torque specs · Scannable Tech QR
Taped to Parts Bin Cart #14 · Staged PO #4482 brackets & hardware · Zero missing parts
Pinned to Office Dry-Erase Board · Owner/Foreman physical status at a single glance
Mobile camera scan jumps straight to live digital RO (photos, notes, blocker tags)
Zero tablet fumbling with greasy gloves. Physical paper carries the work on the floor, while scannable QR codes keep the digital RO perfectly synced.
Automated Attendance & Ghost-Clock Watchdog
The software automatically flags floor anomalies and alerts the foreman/GM—flagging 12+ hour ghost punches ("Did Dave forget to clock out?"), missed punches, and mid-shift labor tracking gaps.
- ✓Automated 12+ hour ghost-clock alerts notifying managers when techs forget to punch out at end of shift
- ✓Real-time detection of missed punches, unpunched shifts, and unassigned shop-floor labor gaps
- ✓Clear operational boundary: provides shop-floor telemetry and wrench-time stats, not payroll or tax liability
⚡ View Telemetry Spec ▾
Dave R. flagged: 13h 24m continuous punch · "Did Dave forget to clock out?" · Alert dispatched
Marcus V. in building 55 min with 0 RO wrench time · Notification sent to Foreman
45m unassigned between Task 02 & Task 03 · Logged for daily shift review
Shop-floor telemetry & wrench-time analytics only · Zero payroll/tax compliance liability
Stops unbilled payroll leaks cold and captures true floor wrench-time, without crossing into payroll or tax liability.
Task-Level Photos, Notes & Blocker Tags
Technicians snap photos directly on individual tasks, log notes, requisition parts, and flag blockers (e.g., "Waiting on custom heim joint").
- ✓Glove-friendly photo capture tied directly to individual tasks (wiring, brackets, shock mounts)
- ✓1-tap blocker tagging alerting parts liaisons and shop managers the second work halts
- ✓Printable & emailable job details report with photos, parts, and labor notes for customer delivery
⚡ View Telemetry Spec ▾
4 Photos Logged · 2 Tech Notes · 02:45 Wrench Time
Flagged: "Need 1.25\" chromoly heim joints - parts dispatch notified"
PO #4482 · Staged in Shelf B-04 · ETA 2:00 PM Today
Ready to export clean printable/emailable build manifest
No more wandering around looking for parts or wondering why a truck stopped moving. Issues are tagged and resolved in minutes.
Quality Check (QC) Staging
Clear pipeline showing what needs QC inspection, who signed off on it, and marking it ready for customer pickup.
- ✓Strict 2-stage inspection pipeline: Tech Completed → Foreman Physical QC → Customer Release
- ✓Checklist sign-off covering torque marks, wiring routes, fluid levels, and road testing
- ✓Kickback rework log with photo instructions so mistakes are fixed right the first time
⚡ View Telemetry Spec ▾
1985 Land Cruiser Troopy · Full Dual Battery & 12V Rewire
Inspected by: PJ Losey · Torqued & Road-Tested · PASSED ✓
0 Open Rework Flags · Verified against shop build standards
Marked Ready for Customer Delivery & Invoicing
Protects your shop reputation. Nothing rolls out the door without an accountable, signed-off quality check.
Vehicle Lot Tracking & Yard Radar
Knowing exactly where every vehicle is parked in the yard and how many days it has been sitting so stalled revenue is front and center.
- ✓Pinpointed parking spot coordinates (North Yard #12, Wash Pad, Overflow Spot 4)
- ✓Automated days-on-lot counter highlighting stalled vehicles aging past target dates
- ✓High-impact visual alerts putting stuck capital and idle builds front and center
⚡ View Telemetry Spec ▾
1988 Defender 90 · 38 Days on Lot · Status: Stalled on Paint
2022 Ram 3500 Utility · 4 Days on Lot · Ready for Final Wash
1978 Bronco Project · 62 Days on Lot · $18,400 WIP Aging
Pegboard Box 04 · Tag #D90-88
Eliminates the "Where are the keys and where did we park it?" scramble. Stalled revenue is front and center until it is billed.
Dynamic ETAs & Staff Backlog
Backlog of work mapped per technician and their work schedule to give realistic completion dates instead of guessing.
- ✓Calculates completion dates using actual technician shift hours and booked task hours
- ✓Staff workload transparency: techs see completed hours vs queued backlog for the week
- ✓Eliminates over-committing front office promises so customer deadlines stay realistic
⚡ View Telemetry Spec ▾
40.0 hrs/week · Mon-Fri 7:00 AM - 3:30 PM
28.5 Wrench Hours Completed Across 3 Jobs
14.0 Hours Scheduled (2 Remaining Builds in Bay 3)
Thursday 2:30 PM (Data-backed · Zero Blind Guesswork)
Service writers give honest pickup dates backed by math, not wishful thinking on a Friday morning.
Connecting The Lifts Directly to The Front Office
Live Floor-to-Office Flow
Office staff and service writers watch bay progress, QC stages, and parts holds live on their desks without walking out into the shop or shouting over grinders.
Printable & Emailable Reports
Clean, high-density build manifests that print out crisp or email directly to the client with all task photos, parts installed, and labor notes.
Up-To-The-Second Timecards
Technicians see their logged hours for the week up to the exact second—zero payroll surprises, disputed punch cards, or Friday friction.
Staff Workload Transparency
Every mechanic knows exactly how much work they have completed and what is waiting in their queue, eliminating blind overtime and uneven distribution.
Check-In to Check-Out Lifecycle & The 3-Way GridPass Sync
From the moment a truck rolls off the transport trailer to final key delivery, every photo, bolt torque, and wrench hour automatically updates the vehicle, the mechanic, and the shop.
Detailed Check-In
The moment the vehicle rolls off the trailer or arrives on your lot, the tech walks it with a mobile tablet.
- ✓40-point photo walkaround capturing all angles & pre-existing blemishes
- ✓Exact odometer mileage, fuel level, and interior condition logged
- ✓Signed customer intake protecting your crew against pre-existing damage claims
In-Bay Build & QC Gate
The vehicle moves into the assigned bay while parts staging, punch clocks, and blocker tags keep work flowing.
- ✓In-bay task photo logging and real-time wrench time tracking
- ✓1-tap blocker flags notifying parts liaisons of missing brackets or hardware
- ✓Strict 2-stage QC inspection sign-off by shop foreman before release
Verified Check-Out
Before keys are handed to the customer, the shop performs a verified digital release.
- ✓Final high-resolution inspection photos of completed work and engine bays
- ✓Foreman torque & road-test sign-off stamped with date, time, and inspector name
- ✓Exact technician attribution detailing which mechanic completed each task
Vehicle GridPass
Exact mileage, itemized service invoice, parts installed, and high-res build photos permanently bound to the vehicle’s passport for lifetime provenance.
Staff Profile
The technician’s verified portfolio automatically updates with build credit, logged hours, and photo proof of their craft—not just hours on a paystub.
Business Profile
The shop’s verified public showcase adds another completed build to attract premium overland, custom fab, and commercial fleet clients.
Built For Real Shop Floor Problems
No corporate fluff or fake compliance checklists. Just practical tools that stop you from losing money.
Intake Photos (CYA)
Protect your shop the second it rolls off the trailer
A customer drops off a project, and three weeks later swears your shop scratched their glass, dented the rocker panel, or lost their rare factory emblems.
Walk around the vehicle and snap 10 quick photos the second it hits your lot. Timestamped proof protects your techs from getting blamed for pre-existing damage.
Progress Photos
Stop the "Is my car done yet?" Friday phone calls
When clients do not hear from you, they get anxious. They call the front desk every Friday at 3 PM, interrupting your techs and pulling you away from the bench.
Snap photos as your crew finishes cage tubes, suspension mockups, harness routing, and paint prep. One private link lets the customer watch progress on their phone.
Surprise Work & Supplements
Get paid for rotted floors and previous shop hack-jobs
You tear into a 30-year-old Defender or classic car and discover rusted floor pans, hacked-up wiring, or stripped bolts. You spend 15 hours fixing it and the customer refuses to pay.
The moment you find an ugly surprise, snap a photo, add the extra labor and parts, and text it. The customer taps "Approve" on their phone before you sink a single unbilled hour into it.
Stop Clogging Lifts
Track parts by bin, shelf, and job cart
Nothing kills shop revenue faster than a half-torn-apart truck stuck on a 2-post lift for three weeks waiting on backordered heim joints or custom brackets.
Check in parts by shelf, bin, or rolling job cart as they arrive. Verify you have 100% of the critical components staged before the truck ever pulls into the bay.
Actual Wrench Time vs Quoted Time
Know where your custom labor hours leaked
You quoted 40 hours for a custom turbo kit or tube bumper fab, but your fabricators spent 75 hours. You eat the difference because you have zero record of where the time went.
Techs clock actual wrench time at the bay on dirty-screen tablets. Track custom fab, troubleshooting, and assembly hours live so your quotes get sharper and your margins stay real.
Vehicles, Businesses & Staff · The Built-In Transparency Filter
Honest shops love an open ledger; hack shops fear it. Connecting the vehicle (/v/), the business (/b/), and the technician (/u/) with verified wrench time and milestone photos naturally elevates true craftsmanship and weeds out bad actors.
Verified Tech Profiles
Credit for the build, not just hours on a paystub
Good fabricators and mechanics take immense pride in their craft. When techs log hours and snap progress photos on builds (cages, harnesses, suspension, paint), it builds their permanent, verified Technician Profile. They get credit for the actual builds and work they've completed, not just hours on a paystub.
- ✓Every cage, wire harness, and custom subframe tied to their name
- ✓Glove-friendly mobile logging at the bay in under 30 seconds
- ✓A permanent, undeniable portfolio of real machinery built
Floor Transparency & Portfolio
Know who carries the floor and showcase your builds
Real transparency into who is actually carrying the floor, which techs are most efficient on custom jobs, and an undeniable portfolio showcasing your shop's builds to future clients.
- ✓See exact wrench efficiency and custom hours per tech and bay
- ✓Build a verified portfolio of completed projects automatically
- ✓Retain and reward top fabricators with clear proof of productivity
Honest Stats & Milestones
Clear proof of work and zero Friday phone anxiety
Clean, honest stats and transparent milestones showing what was done, who built it, and why the billable hours were earned.
- ✓Transparent milestones with photos of actual fabrication progress
- ✓Know exactly which technician crafted each part of their build
- ✓Zero Friday afternoon panic or wondering what happened to their car
Transparent Commercial Tiers
Start with the autonomous floor software engine independently, or pair it with fractional executive operations leadership from PJ Losey.
Estimate Intake Bio Page
A clean, mobile-first estimate intake page ready to drop into your Instagram bio, Facebook, or website today. Stop losing jobs in DMs and phone tag.
gridpass.app/shopos/[your-shop] branded with your shop logo and colorsShopOS Floor Engine
For independent custom builders, fab shops, and upfitters who want the full autonomous software suite to run their floor without labor leakage.
Direct Message PJ
Ready to Get Your Shop Floor Dialed In?
Stop bleeding unbilled fab hours and catch stagnant lifts today. Start with the autonomous ShopOS software engine, or inquire about the Virtual Chief of Operations retainer for your floor.